Effective Date: July 25, 2021
Last Reviewed: July 25, 2021
1. Introduction. Poised, Inc.
(“Company” or “We”) respects your privacy and is committed to protecting it through our compliance with this policy.Principles
1. We don’t sell or rent user data or personal information to third parties for any reason, including for them to deliver their ads. Our business model provides for a free version and premium version.We only make money through subscriptions.
2. We do not link any usage of the product to sensitive information such as transcripts or calendar events.
3. We do not send other participant voice data to our servers.What do we not collect?
(This is the data that never leaves your device)
Audio of other participant in a video callWhat do we store?
(This is the data that we do store though you can request permanent deletion of this data any time)• Audio data to provide, personalize, and improve our services.
• Transcript for your own voice during a meeting.
• Computed metrics on the transcription and the audio data. These include but are not limited to Filler words, hedging words, speaking duration, rate of pace, etc.
• Calendar event metadata. These include but are not limited to event start and end time and participants.
• Analytics around your usage of Poised.
What can you delete permanently?
(This is the data you can ask us to delete at anytime)
• You can delete your account in its entirety by emailing us at firstname.lastname@example.org
What are our security policies?
• Company security policies for all employees including: no password reuse, all password generated and stored in secure password management, use Google SSO whenever possible, 2FA enforced on all services
• Only engineers with operational needs have access to production services
• All metadata is stored in a database running in AWS with data encrypted at rest on AWS DynamoDB
• All data between the client and server and between backend services is encrypted in transit using HTTPS.
• All engineers are trained in privacy and security issues
This policy describes the types of information we may collect from you or that you may provide when you visit the website https://www.poised.com
2. Children Under the Age of 13.
Our Website is not intended for children under 13
years of age. No one under age 13 may provide any personal information to or on the Website. We do not knowingly collect personal information from children under 13. If you are under 13, do not use or provide any information on this Website or through any of its features, register on the Website, make any purchases through the Website, use any of the interactive or public comment features of this Website, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 13
without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at our website.California residents under 16 years of age may have additional rights regarding the collection and sale of their personal information. Please see Your California Privacy Rights for more information.
3. Information We Collect About You and How We Collect It.
We collect several types of information from and about users of our Website, including information:· By which you may be personally identified, such as name, postal address, e-mail address, telephone number, social security number or other similar information (“personal information”)
;· That is about you but individually does not identify you; and· About your internet connection, the equipment you use to access our Website, and usage details.We collect this information:· Directly from you when you provide it to us.· Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.· From third parties, for example, our business partners.
4. Information You Provide to Us.
The information we collect on or through our Website may include:· Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, subscribing to our service, posting material, or requesting further services. We may also ask you for information when you enter a contest or promotion sponsored by us, and when you report a problem with our Website.· Records and copies of your correspondence (including email addresses), if you contact us.· Your responses to surveys that we might ask you to complete for research purposes.· Details of transactions you carry out through our Website and of the fulfillment of your orders. You may be required to provide financial information before placing an order through our Website.· Your search queries on the Website.You also may provide information to be published or displayed (hereinafter, “posted”) on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, “User Contributions”). Your User Contributions are posted on and transmitted to others at your own risk. Although we limit access to certain pages, please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.
5. Information We Collect Through Automatic Data Collection Technologies.
7. How We Use Your Information.
We use information that we collect about you or that you provide to us, including any personal information:· To present our Website and its contents to you.· To provide you with information, products, or services that you request from us.· To fulfill any other purpose for which you provide it.· To communicate with you about your order, purchase, account, or subscription.· To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.· To notify you about important changes to our Website or any products or services we offer or provide through it.· To operate, maintain, improve, personalize, and analyze the products or services we offer or provide;· To monitor and analyze trends, usage, and activities for marketing or advertising purposes;· To detect, prevent, or investigate security breaches, fraud, and other unauthorized or illegal activity;· To allow you to participate in interactive features on our Website.· Send promotional communications, such as information about features, newsletters, offers, promotions, contests, and events;· Share information across the Company’s products and devices to provide a more tailored and consistent experience on all Company products you use;· Develop, test and improve new products or services, including by conducting surveys and research, and testing and troubleshooting new products and features;· In any other way, we may describe when you provide the information.· For any other purpose with your consent.We may also use your information to contact you about our own and third-parties’ goods and services that may be of interest to you. For more information, see Choices About How We Use and Disclose Your Information.We may use the information we have collected from you to enable us to display advertisements to our advertisers’ target audiences. Even though we do not disclose your personal information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.We do not sell, rent or lease our customer lists to the third party.
8. Disclosure of Your Information.
We may disclose aggregated or anonymized information about our users without any restrictions. We will not share your personal information that we collect or you provide as described in this Policy except in the following circumstances:· With subsidiaries and affiliates for business purposes.
To our subsidiaries and affiliated companies for purposes of management and analysis, decision-making, and other business purposes.· When we work with service providers.
To service providers, contractors, and other third parties that provide us with support services, such as credit card processing, website hosting, email and postal delivery, location mapping, product and service delivery, or analytics services, and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.· When we become involved in a sale or transfer of the Company.
If we become involved with a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of the Company’s assets (whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding), to business entities or people involved in the negotiation or transfer.· When we are required by law.
To comply with any court order, law, or legal process, including responding to any government or regulatory request.· When we enforce our rights.
If we believe disclosure will help us protect the rights, property, or safety of the Company, our users, partners, agents, and others. This includes exchanging information with other companies and organizations for fraud protection, and spam and malware prevention.· To fulfill the purpose for that information or with your consent.
To fulfill the purpose for which you provide the information, for any other purpose disclosed by us when you provide the information, or with your consent.· When we work with marketing service providers.
To marketing service providers to assess, develop, and provide you with promotions and special offers that may interest you, administer contests, sweepstakes, and events, or for other promotional purposes.· When we work with business partners.
To third parties whom we have strategic marketing alliances or partnerships with for the purpose of providing you information regarding products and services that we think will be of interest to you.· Any other types of third-party disclosures.Information that you post on or through the public areas of the Services (e.g., chat rooms, bulletin boards, and discussion groups) are generally accessible to, and may be collected and used by, others and may result in unsolicited messages or other contact from others. Users of the Services are encouraged to exercise caution when providing personal information about themselves in public or interactive areas.
“Do Not Track” is a privacy preference you can set in most web browsers. When you turn on this preference, it sends a signal or message to the websites you visit indicating that you do not wish to be tracked. Please note that we honor Do Not Track browser settings. For more information about Do Not Track, please visit www.allaboutdnt.org.
9. Choices About How We Use and Disclose Your Information.
10. Your California Privacy Rights.
Under California Civil Code sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of personal customer information which we share with our affiliates and third parties for marketing purposes, and providing contact information for such affiliates and third parties. If you are a California resident and would like a copy of this notice, please submit a written request to the following address: Poised, Inc., Test Dr. McKinney, Texas 75070, United States of America.We will make every effort to promptly respond to your request.If you are a California resident, California law may provide you with additional rights regarding our use of your personal information. To learn more about your California privacy rights, please review our CCPA Privacy Notice.
11. Transfer of Information to the United States.
12. Data Security.
We take reasonable precautions to secure your personal information. We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.
The safety and security of your information also depend on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We urge you to be careful about giving out information in public areas of the Website like message boards. The information you share in public areas may be viewed by any user of the Website.Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for the circumvention of any privacy settings or security measures contained on the Website.
16. Contact Information.
Address: Poised, Inc.,
315 Montgomery Street
9th & 10th Floors
San Francisco, CA 94104
Phone: (646) 714-3505.
To contact our Poised Data Protection Officer, please send an email at email@example.com
CCPA Privacy Notice
Effective Date: April 28, 2021
Last Reviewed: April 28, 2021
1. Information We Collect.
2. Use of Personal Information.
We may use or disclose the personal information we collect for one or more of the following purposes:· To fulfill or meet the reason you provided the information. For example, if you share your name and contact information to request a price quote or ask a question about our products or services, we will use that personal information to respond to your inquiry. If you provide your personal information to purchase a product or service, we will use that information to process your payment and facilitate delivery. We may also save your information to facilitate new product orders or process returns.· To provide, support, personalize, and develop our Website, products, and services.· To create, maintain, customize, and secure your account with us.· To process your requests, purchases, transactions, and payments and prevent transactional fraud.· To provide you with support and to respond to your inquiries, including investigating and address your concerns and monitor and improve our responses.· To personalize your Website experience and to deliver content and product and service offerings relevant to your interests, including targeted offers and ads through our Website, third-party sites, and via email or text message (with your consent, where required by law).· To help maintain the safety, security, and integrity of our Website, products and services, databases and other technology assets, and business.· For testing, research, analysis, and product development, including to develop and improve our Website, products, and services.· To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.· As described to you when collecting your personal information or as otherwise set forth in the CCPA.· To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us about our Website users is among the assets transferred.We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.
3. Sharing Personal Information.
We will not disclose your personal information to a third party for a business purpose. The CCPA prohibits third parties who purchase the personal information we hold from reselling it unless you have received explicit notice and an opportunity to opt out of further sales.
4. Disclosures of Personal Information for a Business Purpose.
In the preceding twelve (12) months, Poised, Inc. has not disclosed personal information for a business purpose.
5. Sales of Personal Information.
In the preceding twelve (12) months, Company had not sold personal information.
6. Your Rights and Choices.
The CCPA provides consumers (California residents) with specific rights regarding their personal information. This section describes your CCPA rights and explains how to exercise those rights.
6.1 Access to Specific Information and Data Portability Rights.
You have the right to request that we disclose certain information to you about our collection and use of your personal information over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you:· The categories of personal information we collected about you.· The categories of sources for the personal information we collected about you.· Our business or commercial purpose for collecting or selling that personal information.· The categories of third parties with whom we share that personal information.· The specific pieces of personal information we collected about you (also called a data portability request).· If we sold or disclosed your personal information for a business purpose, two separate lists disclosing:· sales, identifying the personal information categories that each category of recipient purchased; and· disclosures for a business purpose, identifying the personal information categories that each category of recipient obtained.We do not provide these access and data portability rights for B2B personal information.
6.2 Deletion Request Rights.
You have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies.We may deny your deletion request if retaining the information is necessary for us or our service provider(s) to:a. Complete the transaction for which we collected the personal information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, or otherwise perform our contract with you.b. Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.c. Debug products to identify and repair errors that impair existing intended functionality.d. Exercise free speech, ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.e. Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et. seq.
).f. Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information’s deletion may likely render impossible or seriously impair the research’s achievement, if you previously provided informed consent.g. Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.h. Comply with a legal obligation.i. Make other internal and lawful uses of that information that are compatible with the context in which you provided it.We do not provide these deletion rights for B2B personal information.
6.3 Exercising Access, Data Portability, and Deletion Rights.
To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by either:· Emailing us at firstname.lastname@example.org.· Visiting https://www.poised.com.Only you, or someone legally authorized to act on your behalf, may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child.You may only make a verifiable consumer request for access or data portability twice within a 12-month period. The verifiable consumer request must:· Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative, which may include:· Name, contact information, and information related to your transaction or relationship with the Company, but the specific information requested may differ depending on the circumstances of your request for your security and to protect privacy rights. · Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you.Making a verifiable consumer request does not require you to create an account with us. However, we do consider requests made through your password-protected account sufficiently verified when the request relates to personal information associated with that specific account.We will only use the personal information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request.
6.4 Response Timing and Format.
We endeavor to respond to a verifiable consumer request within forty-five (45) days of its receipt. If we require more time (up to 45 days), we will inform you of the reason and extension period in writing.If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option.Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance.We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.6.5 Personal Information Sales Opt-out and Opt-In Rights.If you are 16 years of age or older, you have the right to direct us to not sell your personal information at any time (the “right to opt-out”). We do not sell the personal information of consumers we actually know are less than 16 years of age, unless we receive affirmative authorization (the “right to opt-in”) from either the consumer who is at least 13 but not yet 16 years of age, or the parent or guardian of a consumer less than 13 years of age. Consumers who opt-in to personal information sales may opt out of future sales at any time.
We will not discriminate against you for exercising any of your CCPA rights. Unless permitted by the CCPA, we will not:· Deny you goods or services.· Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.· Provide you a different level or quality of goods or services.· Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.However, we may offer you certain financial incentives permitted by the CCPA that can result in different prices, rates, or quality levels. Any CCPA-permitted financial incentive we offer will reasonably relate to your personal information’s value and contain written terms that describe the program’s material aspects. Participation in a financial incentive program requires your prior opt-in consent, which you may revoke at any time.8. Other California Privacy Rights.California’s “Shine the Light” law (Civil Code Section § 1798.83) permits users of our Website that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to email@example.com or write us at Poised, Inc.,
9. Changes to Our Privacy Notice.
Postal Address:315 Montgomery Street
9th & 10th Floors
San Francisco, CA 94104
Phone: (646) 714-3505.Poised GDPR Privacy Notice
Effective Date: April 16, 2021
Last Reviewed: April 16, 2021
1. Poised as a Controller under the GDPR.
Poised as a Processor under the GDPR.In the provision of the Service, Poised acts as a Data Processor (as defined under GDPR), furnishing access to Poised’s software to our user. The Poised AI assistant Service does not automatically collect information from users.Poised may use aggregated and anonymized information to help improve and market the Poised services and may disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.Poised may also disclose and transfer any information to a third party who acquires any or all of Poised’s assets and business units, whether such acquisition is by merger, consolidation, or purchase of all or a substantial portion of Poised’s assets. In addition, in the event Poised becomes the subject of an insolvency proceeding, whether voluntary or involuntary, Poised or its liquidator, administrator, receiver or administrative receiver may dispose of such information in a transaction approved by the court.
3. Lawful Basis for the Processing.
Generally, we process personal information provided by users through our service on the basis of consent. We may also process personal information on other bases permitted by the GDPR and applicable laws, such as when the processing is necessary for us to comply with our legal obligations.
4. Categories of Personal Information.
5. Recipients of Your Personal Information.
We use various service providers to manage our website and provide services such as event registration or managing e-mail communications. Our service providers change from time to time. Note that our service providers have entered into contracts with us that restrict what they can do with your personal information. If you would like specific information about our service providers who have received your information, please contact us at firstname.lastname@example.org and we will provide that information to you.
6. Retention Period for Personal Information.
How long we retain personal information varies according to the type of information in question and the purpose for which it is used. We delete personal information within a reasonable period after we no longer need to use it for the purpose for which it was collected (or for any subsequent purpose that is compatible with the original purpose). This does not affect your right to request that we delete your personal data (as defined under GDPR) before the end of its retention period. We may archive personal data (which means storing it in inactive files) for a certain period prior to its final deletion, as part of our ordinary business continuity procedures.
7. Data Subject Rights.
GDPR empowers data subjects (as defined under GDPR) (aka our users) with certain rights to help assure the privacy and protection of their personal data. To exercise these rights:a. Right of access.You can request more information about the personal data we hold about you. · Customer-based accounts: The administrator of your account as the controller of your data is responsible for providing you with the information requested through a valid data subject access request. Please contact your Poised account administrator to complete your request.· Individual-based accounts: To view the personal data that Poised collects about you, please visit your user account profile in the Poised client. For meeting content, including information shared during meetings, information about participants in meetings and any recordings of meetings, the host is responsible to provide access to such data.b. Right of rectification.If you believe that any personal data we are holding about you is incorrect or incomplete:· Customer-based accounts: Please contact your account administrator if you believe your personal data is inaccurate and requires correction. · Individual-based accounts: You can directly correct (rectify) your personal data by logging into your Poised account and modifying your personal data in your user profile settings. c. Right to object/restrict processing. You may have the right to object or restrict your data processing for certain purposes. · Customer-based accounts: Contact your account administrator who will evaluate the right to object or restrict your data processing.· Individual-based accounts: Users can email email@example.com or unsubscribe as a self-service from our marketing communications by clicking the unsubscribe link at the bottom of Poised marketing emails. d. Right to erasure.· Customer-based accounts: Your account administrator is responsible for carrying out data deletion requests using the in-product tools. Further information on how to delete a user can be found at Poised’s Removing a user from your account support site. Deleting a user permanently removes them and their data from Poised. When deleting a user, associated meetings, webinars, and cloud recordings can be deleted with or without transfer of this data to another licensed Poised user, depending on your account administrator’s privacy and security policies. · Individual-based accounts: Individual users can find instructions on how to terminate your subscription, if applicable, and delete your account at the above CCPA section.e. Right to portability: Poised account administrators can download or export cloud recordings and chat logs as a self-service.f. Withdrawal of Consent: If we are processing your data based on your consent (as indicated at the time of collection of such data), you may have the right to withdraw your consent at any time. Please email us at firstname.lastname@example.org.
8. Absence of statutory or contractual requirement or other obligation to provide any personal data.
Users of our website are under no statutory or contractual requirement or other obligation to provide personal information to us via our website.
9. Data Protection Officer.
We have appointed a Data Protection Officer (DPO) as our EEA Data Protection Officer, who is an expert in matters of privacy and GDPR compliance.
Our DPO can be reached at:
Postal Address:315 Montgomery Street
9th & 10th Floors
San Francisco, CA 94104
Phone: (646) 714-3505.